Administrator Checklist

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To support your launch or relaunch, as well as ongoing promotion throughout the year, visit the Marketing and Promotion tile on your Dashboard. You’ll find a range of ready-to-use marketing materials and practical resources within the Staff Toolkit and Parents & Carers Toolkit, designed to help build awareness and engagement across your school community.

An important reminder

SchoolTV is a wellbeing resource designed to support your community through early, preventative guidance and when specific concerns arise. Not every parent, carer or staff member will need it every day, week or month. Like an insurance policy, its value lies in knowing trusted, evidence-based support is available when it matters most. SchoolTV helps build your community’s mental health literacy. Having this resource in place is vital to fostering a school community that feels supported, informed and confident in raising happy, resilient young people.

With this in mind, the following steps outline how to effectively set up, launch or relaunch SchoolTV to maximise its impact across your school community.

1

Select Your Team

▢ Complete training with your STV Account Manager.

▢ Decide which staff members will become STV Admins to support content planning, awareness, and ongoing promotion. There is no limit to the number of admins. You can add as many as needed to share responsibility and ensure SchoolTV is effectively managed and promoted across your school.

Tip: Consider including representatives from Leadership, Wellbeing, Counselling, Pastoral Care, Safeguarding and PSHE Staff, Year Level Coordinators, Marketing & Communications and IT.

▢ Add the selected Admin Team members using the School Admins tile on your Dashboard. They will then receive their individual login to help them access the Dashboard.

2

Set-Up and Planning

▢ Place SchoolTV in locations that are visible and easily accessible. Refer to the Embed SchoolTV in Your Site tile on your Dashboard for options.

Tip: Consider the school’s website homepage, wellbeing page, or as a standalone menu item. Including it in several locations, such as staff and parent portals, as well as your Learning Management System, will help maintain visibility and usage.

▢ Meet with your SchoolTV Admin Team regularly to plan content, based on your community’s needs and priorities for a term or the entire year.

▢ Agree on the most appropriate communication channels and frequency of promotion to parents, carers and staff. Consult your Parent Association to identify the best communication channels and ideal promotion frequency.

▢ For Premium subscribers, add the agreed Editions and Special Reports to your Wellbeing Planner. This will set a reminder to prompt you closer to your chosen date.

3

Staff Launch

▢ Present SchoolTV to ALL staff during a staff meeting or PD session.

▢ Use the introductory video from your Staff Toolkit to introduce SchoolTV and explain how the platform can support them.

▢ Walk through the key features of your customised platform using an example Edition, highlighting the videos and the Topic Resources button linking to a multitude of of other additional resources.

▢ Be sure to demonstrate the multilingual feature for videos and written content, including the KEYpoints flyer.

4

Parents & Carers Launch

▢ Launch or relaunch SchoolTV to parents and carers at the start of the school year. Ideally align this with whole-school presentations, communications or other school events.

▢ Use the introductory video from your Parents & Carers Toolkit to introduce SchoolTV and explain how the platform can support them.

▢ Walk through the key features of your customised platform using an example Edition, highlighting the videos and the Topic Resources button linking to a multitude of other additional resources.

▢ Be sure to demonstrate the multilingual feature for videos and written content, including the KEYpoints flyer.

▢ Also show an example of a Special Report.

▢ Encourage all parents and carers to sign up for Get Alerts using the flyer located in the Parents & Carers Toolkit. This will ensure everyone stays up-to-date with the latest topics and information.

5

Ongoing Awareness and Promotion

▢ Maintain regular promotion of SchoolTV across agreed communication channels such as your newsletter, socials, parent information evenings, Open Days, cohort-specific meetings, one-on-one meetings with parents and carers, and webinars.

▢ Use the Wellbeing Planner and Marketing and Promotions collateral to support timely, consistent messaging.

▢ Download a copy of the Topic Calendar from the Wellbeing Planner to pin up for easy reference of scheduled new topics.

▢ Review engagement and adjust content, messaging, and frequency as needed.

▢ Relaunch SchoolTV annually to maintain awareness with new families and staff.

 

If you have any questions or would like additional support, please refer to the How-to Videos available in your Dashboard. These short, step-by-step guides walk you through key features of SchoolTV and offer practical guidance to help maximise impact across staff, families and students.

▢ Ensure all Admins have been introduced to the SchoolTV platform and the Dashboard. Arrange training with your SchoolTV Account Manager, if required.

▢ Agree on roles and responsibilities, and how you will work together to support the community using the SchoolTV platform.

▢ Ensure all Admins review the Induction Guide and complete all listed actions in preparation for their roles.

▢ Decide which staff members will become direct contacts for your community and add them using the Wellbeing Team Members tile on the Dashboard. These contacts will be visible on each edition of SchoolTV.

 

▢ Also show an example of a Special Report.

▢ Encourage all staff to sign up for Get Alerts using the flyer located in the Staff Toolkit. Include the flyer as part of your slide presentation and ask the audience to scan the QR code on the screen. This will ensure everyone stays up-to-date with the latest topics and information.

▢ Share the FAQ handout, located in the Staff Toolkit, to support greater understanding of the resource and how staff can get the most from it.

▢ Distribute or share the Maximising SchoolTV Impact flyers with school leaders, wellbeing and counselling staff as well as educators, highlighting how SchoolTV can support them.

▢ Don’t forget to show staff how they can access SchoolTV and how they can share information with families.

▢ Copy the link to the introductory video and embed it within other school platforms or staff portals as an ongoing reminder and point of reference.

▢ Re-promote SchoolTV at the start of each term using the generic marketing materials located in the Staff Toolkit to raise awareness among new staff joining the school.

▢ Share the FAQ handout, located in the Parents & Carers Toolkit, to support greater understanding of the resource and how families can get the most from it.

▢ Distribute or share the Maximising SchoolTV Impact flyers with parents and carers, highlighting how SchoolTV can support them.

▢ Inform families where they can find and access SchoolTV.

▢ Copy the link to the introductory video and embed it within the school website and other parent and carer platforms or portals as an ongoing reminder and point of reference..

▢ Re-promote SchoolTV at the start of each term using the generic marketing materials located in the Parents & Carers Toolkit to raise awareness among new families.